Nancy
AI Procurement Manager · Facilities and procurement desk
Builds the list from the menu, then the cheapest cart across every store, about 30% off the food bill.
What Nancy owns
- The week's list sized from the menu, the recipes and the head count, no over-ordering, less waste.
- Usage history pulled across every community before anything is bought.
- Every source priced: distributor, retail, manufacturer-direct.
- The cheapest compliant cart built, every time.
- Orders staged for approval with the comparison attached.
What stays human
- Approving the spend: carts wait for a person.
- Clinical substitutions: a brand change needs the DON's sign-off.
- The vendor relationship you want to keep personal.
The work
Nancy at work.
Nancy
AI Procurement Manager
We're short on incontinence supplies. Restock this month, within budget.
- Need sized from real usage
- Best compliant price found
- Order staged for approval
Stays human: approving the spend.
Recorded · Nancy
One week's groceries, priced three ways
Step through a real purchasing run: two handwritten kitchen sheets in, a split order and the arithmetic out. This is one of Nancy's two levers: price matching across stores. The other is buying to the menu, so less is over-delivered and less is wasted; together they took about 30% off the food bill at two communities.
- 1She takes the week's list off a photo of a paper sheet.
- 2She prices every item at three suppliers, and finds the account.
- 3She reports the split and the math: and buys nothing until told.
A real run, transcribed. The community, the kitchen manager who wrote the sheets and the supplier account are cropped out.
What Nancy is worth
This week's split is the price lever alone; the three-month study measures both levers.
- cheaper this week, from price matching alone
- $147.53cheaper this week, from price matching alone
- off the food bill with both levers, over three months
- ~30%off the food bill with both levers, over three months
- saved a year, for two communities of 48 residents
- $55,000saved a year, for two communities of 48 residents
The brief
1 / 6
In the record
What Nancy works in.
These are the screens Nancy works in: the same ones your staff open, under the same roles and the same audit trail. Everything below is in the product today.
Billing and receivables
Work orders, vendors and spend
The maintenance ticket, the vendor behind it, and what it cost.
Reports
AP Report
What the community owes its vendors, by vendor and by category.
On the record
Every price Nancy sees and every order she stages lands on the record, your purchasing history becomes leverage instead of a filing cabinet.
Works with
- David : AI Maintenance Coordinator
- Your team : every escalation lands with a person you choose.